Bank Statement Matching
Compare imported statement activity against recorded transactions and identify missing or unmatched items.
- Feed synchronization verification.
- Rule-based auto-clearing.
- Unmatched item isolation.
BANK & BALANCE SHEET RECONCILIATIONS
Bring Clarity to Ledger and Statement Differences.
Reconciliation work compares records, identifies differences and documents what still needs a decision. Bahulya Fintech supports routine bank and balance-sheet reconciliation preparation so finance teams can review balances with clearer supporting information.
We do not treat unexplained differences as resolved or assume approval for material adjustments.
Clear Scope
Organised Workflows
Agreed Review Points
RECONCILIATION ARCHITECTURE
1
Bank Feeds & Ledger Extract
Connecting bank statements, card feeds, gateway settlements and general ledger.
2
Automated & Manual Matching
Clearing paired entries and verifying cut-off periods with documented rules.
3
Variance Isolation & Aging
Segregating timing differences from unrecorded charges and unposted receipts.
4
Reviewer Audit Working Pack
Providing full reconciliation certificates and supporting schedule binders.
COMMON OPERATIONAL CHALLENGES
Why Reconciliations Become Hard to Review
The challenge is often not the arithmetic but understanding the reason, evidence and next action for every difference.
Unmatched Bank Items
Deposits, fees or timing differences can remain open if transaction references are incomplete.
Multiple Data Sources
Bank statements, accounting exports and supporting schedules may use different dates, identifiers or formats.
Old Reconciling Items
Long-standing differences can persist without a documented investigation owner and resolution route.
Missing Balance Support
Prepayments, accruals, intercompany or clearing-account balances may need specific workings and approval.
Bahulya Fintech focuses on disciplined comparison, systematic variance documentation, and clean reviewer working files—ensuring every discrepancy is traceable and resolved appropriately.
SERVICE ACTIVITIES
Practical Reconciliation Support Activities
Activities follow the client’s account structure, available evidence and accounting policy.
Card & Payment Gateway Review
Prepare matching and exceptions for card or payment account balances when in scope.
- Merchant fee reconciliation.
- Net payout schedule tie-outs.
- Multi-currency conversion checks.
Balance Sheet Account Schedules
Organise support for selected control, prepayment, accrual or clearing accounts based on provided records.
- Subledger to control tie-outs.
- Prepayment amortization tracking.
- Accrual schedule verification.
Investigating Differences
Compile dates, amounts, references and source documents to assist reviewer investigation.
- Source document retrieval.
- Counterparty payment tracking.
- Timing variance explanation.
Open-Item Tracking
Record ageing and status of reconciling items, designated owner and pending evidence.
- Aging bucketing (30/60/90 days).
- Historical exception logs.
- Assigned decision owner.
Reviewer-Ready Workings
Provide a reconciliation summary with source periods, closing balances, differences and necessary notes.
- Standardized reconciliation pack.
- Audit-ready trial balance ties.
- Reviewer sign-off checklist.
WHAT REVIEWERS NEED
Make Every Open Difference Traceable.
Each reconciliation should show what was compared and what explains the resulting difference, rather than hiding it in an unsupported “miscellaneous” entry.
Source Statement File
Bank or subledger source, period and opening/closing statement balances clearly stated.
Ledger Extract Cut-Off
General ledger account and period used for comparison, with proper cut-off dates preserved.
Documented Matching Logic
Explicit timing or reference assumptions used for routine matching and clearing.
Exception Schedule & Log
Difference amount, source reference, cause if known, assigned owner and next review date.
OUR WORKING APPROACH
A Structured Reconciliation Sequence
We follow an orderly process designed to produce clear, reliable audit working papers.
01
Source Verification
Retrieve bank statements, third-party payment feeds, and trial balance subledgers.
02
Rule-Based Clearing
Match verified transactions according to agreed transaction rules and references.
03
Isolate Discrepancies
Segregate timing differences, bank charges, and unidentified movements.
04
Compile Schedules
Build the reconciliation statement showing ledger balance, statement balance, and variances.
05
Reviewer Handover
Deliver complete reconciliation binder with supporting documentation for controller sign-off.
A MORE ORGANISED APPROACH
Move From Unresolved Variances to Reconciled Integrity.
Transparent reconciliation working papers give controllers, auditors, and management absolute confidence in the books.
Current Baseline
Without Regular Reconciliation Support
- Reconciliations left untouched for consecutive months.
- Unidentified differences plugged into suspense accounts.
- Outdated deposits in transit skewing cash balances.
- Discrepancies carrying forward across financial periods.
- Stress and frantic adjustments during year-end audit.
- Zero audit trail of review or variance justification.
Structured Standard
With Bahulya Reconciliation Support
- Regular monthly or weekly bank and ledger balance checks.
- Every reconciling item explained with source documentation.
- Proper timing variance identification and aging bucketing.
- Central exception log with named owners for follow-up.
- Audit-ready workpaper binders delivered at period-end.
- Full compliance with internal segregation of duties.
BALANCE SHEET COVERAGE
Reconciliation Support Across Control Accounts.
Reconciliations extend beyond checking bank feeds to encompass critical balance-sheet hygiene.
Bank & Cash Accounts
Operating accounts, savings, foreign currency wallets, and payroll clearing accounts matched against official institution statements.
Multi-Channel
Payment Gateways
Stripe, PayPal, Shopify Payments, Square, and merchant account statement tie-outs with gross volume, processing fees, and net payouts.
Control & Clearing Accounts
Accounts payable/receivable control tie-outs, intercompany account balances, tax liability suspense, and credit card registers.
CLEAR RESPONSIBILITIES
Explicit Boundaries Between Preparation and Accounting Sign-Off
Reconciliations document facts; accounting judgements and adjustment approvals remain with the client.
Bahulya Reconciliation Tasks
- Matching statement lines against general ledger activity.
- Preparing supporting balance sheet reconciliation schedules.
- Isolating and cataloguing reconciling items by age.
- Compiling central exception registers with supporting audit trails.
- Delivering reviewer-ready workpaper binders for management review.
Client Authority & Excluded Matters
- Approving write-offs or unexplained suspense adjustments.
- Deciding complex accounting policy interpretations.
- Releasing officially audited or certified accounts.
- Providing statutory audit opinions or legal tax positions.
- Assuming banking login permissions or payment release authority.
Professional Standard: Bahulya Fintech prepares objective reconciliation workings. We never create balancing entries or write off unresolved variances without explicit, authorized client direction.
How do you handle differences that cannot be immediately identified?
We document the transaction details on the central open-item register with the relevant date, amount, reference, and investigation notes. We never force-match or post unexplained balancing entries.
Can you reconcile complex payment processors like Stripe, PayPal, or Amazon?
Yes. We reconcile gross sales, processor fees, refunds, chargebacks, and net bank settlements, ensuring merchant balances match ledger records.
Do you post adjustment entries directly into our general ledger?
Routine adjustments like bank fees and interest can be recorded under agreed guidelines. Material or judgmental adjustments are presented for written client sign-off first.
How frequently should bank reconciliations be performed?
Depending on transaction velocity, reconciliations can be conducted daily, weekly, or monthly as part of your standard close cycle.
Which balance sheet accounts are typically reconciled?
Beyond bank and card accounts, we reconcile prepayments, accrued expenses, loan balances, intercompany accounts, and clearing suspense accounts.
Can you assist with historical catch-up reconciliations spanning several months?
Yes. We can undertake cleanup and catch-up projects to reconcile prior period balances and establish clean, verified opening balances.
What access permissions do you need to perform reconciliations?
We only require read or standard processing permissions in your accounting system and read-only access to view official bank and merchant statements.
How do we get started with Bank & Balance Sheet Reconciliations?
Contact us with details of your bank accounts, merchant feeds, and reconciliation schedule. We will prepare an agreed reconciliation support plan.
LET'S DISCUSS YOUR REQUIREMENTS
Bring Clarity to Ledger and Statement Differences.
Tell us about your account volumes, payment gateways, and reconciliation schedule. We can design an agreed reconciliation support model.
Scope and review responsibilities are confirmed in writing before work begins.